The CRM for modern education
Every student, from application to graduation.
Put a branded application form on your website, review and clear students in a simple dashboard, and let the emails, statements of fees, and payment tracking happen on their own. Everything between “I want to join” and “I graduated” — in one place.
White-label by design
Applicants only ever see your brand
EU data residency
Hosted in Frankfurt, Germany
Encrypted document storage
Private buckets, signed access only
Role-based access
Enforced at the database layer
Product
Everything admissions needs, nothing it doesn't
One platform covering the full journey — application, review, clearance, payment, and the student record that lasts beyond graduation.
Branded portals & embeddable forms
Every institution gets its own portal and forms you can embed on any website — your logo, your colors, your domain. Students apply on your brand, not ours.
Document collection built in
Transcripts, IDs, recommendation letters — requested, uploaded, and verified inside the application. No email attachments, ever.
A real admissions CRM
Pipeline boards, spreadsheet views, notes, tags, and a full activity log on every applicant. Track every cohort from first inquiry to graduation.
Payments & revenue built in
Statements of fees, recorded payments, installment plans, and revenue by cohort and program — your sales picture lives with your students.
Role-based access
Applicants, program staff, and platform admins each see exactly what they should — nothing more. Permissions are enforced at every layer.
Automated, branded communication
Every status change can email the student from your institution's address — editable templates, attached statements of fees, and webhooks into tools like Mailchimp and WhatsApp.
White-label
Your brand front and center. Ours, invisible.
Applicants never see Applybase. They see your institution — your logo, your colors, your voice — on a portal that lives at your own address. The infrastructure is ours; the experience is entirely yours.
- Your logo, brand colors, and program catalog on every page
- A dedicated address for each institution — including your own domain
- Emails to applicants sent under your institution's name
How it works
From setup to enrollment in three steps
- 01
Launch your portal
We configure your programs, requirements, and branding with you. Your portal goes live in days, not semesters.
- 02
Candidates apply
Applicants move through a guided, step-by-step application — uploading documents and tracking status as they go.
- 03
Review and enroll
Your team reviews complete files, records decisions, and moves accepted applicants straight to enrollment.
FAQ
Frequently asked questions
How long does it take to launch a portal?
Days, not semesters. Once we have your programs, application requirements, and brand assets, we configure the portal with you and hand it over ready to accept applicants. Most of the timeline is your team confirming requirements — the platform itself is ready from day one.
Can we use our own domain?
Yes. Each institution gets its own dedicated subdomain — like yourinstitution.applybase.io — from day one, and we can point the portal at a domain you own, such as apply.yourinstitution.edu. Applicants only ever see your address.
How are applicant documents stored?
Transcripts, IDs, and every other uploaded document live in encrypted private storage — never in public buckets. Access is role-based: applicants see only their own files, and your staff see only the applications they are authorized to review.
Do you support multiple programs?
Yes. A single portal can host as many programs as you run, each with its own application requirements and document checklist. Applicants pick their program and see exactly the steps that apply to them.
Can our staff have different permission levels?
Yes. Applybase distinguishes between applicants, institution staff, and platform administrators. Within your institution, staff access is scoped to your portal and your applicants — reviewers work their queue without touching configuration.
What does pricing look like?
Applybase is licensed per institution, with the scope tailored to your programs and expected application volume. Get in touch through the form below and we'll put together a proposal for your institution.
Contact
Book a demo
See how Applybase fits your admissions workflow. No slides — a live portal, your programs, your process.
Prefer email? contact@applybase.io